Recording the Meeting
To record a meeting, on the Options tab, select the check box labeled "Record this meeting so others can replay it later." You might want to record the meeting if a large number of people are unable to attend but would benefit from viewing it later.
When you record a meeting, it is available on the Meeting Details page after the meeting is over. Anyone who has access to the meeting can click a button on the Meeting Details page to view the meeting. The meeting appears in a separate window that includes controls for playing, pausing, and stopping the meeting. In addition to viewing the recording, the chair, meeting creator, and system administrator can export, replace, or delete the recording.
Before recording a meeting, you should be familiar with the following information:
- You cannot choose to record a meeting after it begins; you must select the "Record this meeting..." option when scheduling the meeting.
- The recording might differ slightly from the original meeting for the following reasons:
- Some features are unavailable for recorded meetings. For example, you cannot see the mouse pointer in a shared program when viewing a recorded meeting or the laser pointer, highlighter, and stamp tools.
- The sampling rate of recording is sometimes slower than the rate of the actual meeting. This situation can cause the recorded meeting to lose some information that was available in the original meeting. (This data loss is usually minor.) Data loss is particularly common when the creator of the original meeting selects the "People are attending using a modem" check box on the Locations tab of the New Meeting page when creating the meeting.
- You can only record a scheduled meeting; you cannot record instant meetings.
- You cannot use IBM® Lotus® Sametime® to edit a recorded meeting after it is over. For example, you cannot remove segments of the meeting. (If your system administrator has a tool for editing recorded meetings, you can use that tool to edit the recording. See Replacing a Recording of a Meeting for more information.)
- The creator of the meeting, the chair , and the system administrator can:
- You cannot view a recorded meeting until the meeting has finished.
- The default name of the recorded meeting is a number. If you export the recording, you should change the name.
- You must view a recorded meeting from the server where the meeting was created. See your system administrator for more information.
- Recording begins at the actual start time, but when you replay the recorded meeting, the replay starts at the meeting's scheduled time. For example, if a meeting is scheduled to start at 10:00, the recording begins at 9:50 (the actual start time). When you replay the recorded meeting, it fast forwards so that you see the meeting as of 10:00 (the scheduled start time). If you need to view anything prior to the scheduled start time, you can rewind the recording, as needed.
- If the recorded meeting includes the telephone conference call capability, the playback of this meeting will not include the telephone audio portion of the telephone conference call.
Note If your system administrator has imported a recorded meeting to a specific server, you can view the recorded meeting on that server, even if the meeting took place on a different server. For example, an administrator can import a recorded meeting to the server www.sametime.com. You can then enter www.sametime.com in your browser and view the recording of the meeting, even if the meeting took place on a different server. If this feature is not available in your version of Lotus Sametime, see your system administrator.
If you record a very long meeting that lasts several hours or days, and people attend and leave the meeting periodically, the recording might include intervals with no meeting activity. In addition, a long meeting can consume a great deal of space on the server.